Athletics
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Last Updated: 21 October 2026
This School Service Agreement combines the Athletics Manager Terms & Conditions and Privacy Policy. It applies to the school or organisation using Athletics Manager and is accepted by the authorised school representative signing this document.
Athletics Manager is operated by Alaa Yousif, trading as Athletics Manager, ABN 26 540 041 144.
Athletics Manager is a cloud-based athletics carnival management platform designed for schools and educational organisations.
The platform may include features such as:
By entering into this agreement, the person accepting these Terms confirms that they are authorised to act on behalf of their school or organisation.
The School is responsible for all staff accounts created under its subscription, ensuring authorised access only, maintaining login confidentiality, and supervising use of the platform by staff members.
Athletics Manager is provided on an annual subscription basis. Subscriptions are valid for the agreed subscription period, do not automatically renew unless otherwise agreed, and may require renewal before continued access is provided.
Failure to renew a subscription may result in suspension or removal of access to the platform.
Subscription fees are agreed separately between Athletics Manager and the School. Unless otherwise stated, all fees are quoted in Australian Dollars (AUD), and payments are non-refundable once the subscription period has commenced.
The School may use Athletics Manager solely for legitimate educational, sporting, and administrative purposes.
The School and its users must not misuse or interfere with the platform, attempt unauthorised access, upload harmful content, use the platform unlawfully, or copy, reverse engineer, or redistribute the software without written permission.
The School retains ownership of the data it uploads or enters into Athletics Manager, including student information, staff information, event results, and athletics records.
Athletics Manager retains ownership of the platform, software code, branding, logos, interface designs, and intellectual property associated with the service.
The School is responsible for verifying the accuracy of all data entered into the platform. Athletics Manager is not responsible for incorrect event results, inaccurate student data, staff input errors, or deleted or overwritten records caused by user actions.
Athletics Manager will use reasonable efforts to maintain platform availability and reliability. However, uninterrupted or error-free operation cannot be guaranteed. Support is provided on a reasonable-efforts basis and may primarily occur outside standard school teaching hours.
Athletics Manager relies on third-party services and infrastructure providers, including Google Firebase / Google Cloud (hosting, database, and authentication), Google Sign-In (authentication), Google reCAPTCHA Enterprise (abuse and bot protection), and Google Fonts. Athletics Manager is not responsible for outages or issues caused by third-party services beyond its reasonable control.
Athletics Manager may store and process information required for athletics carnival operations, including student names, year groups, gender, houses, dates of birth, event participation and results, and staff account information. The School confirms that it has authority to provide and manage such information within the platform. Data is stored on Google Firebase (Google Cloud) in the Singapore region; see the Privacy Policy for details on data location and security.
Athletics Manager reserves the right to suspend or terminate access where these Terms are breached, fees remain unpaid, the platform is misused, or unlawful or harmful activity occurs. The School may discontinue use of the platform at any time.
To the maximum extent permitted by law, Athletics Manager is not liable for indirect or consequential losses, loss of data, loss of event results, internet or connectivity failures, operational disruptions, staff or user errors, or temporary service interruptions.
The School acknowledges that Athletics Manager is a software tool intended to assist athletics carnival operations and should not be relied upon as the sole backup or recordkeeping system.
Athletics Manager may update features, modify functionality, improve or redesign parts of the platform, and add or remove services as part of ongoing development and maintenance.
Athletics Manager may update these Terms periodically. Continued use of the platform following updates constitutes acceptance of the revised Terms.
These Terms are governed by the laws of New South Wales, Australia. Any disputes relating to these Terms or the use of Athletics Manager will be subject to the jurisdiction of the courts of New South Wales.
Last Updated: 21 October 2026
This Privacy Policy explains how Athletics Manager collects, stores, uses, protects, and manages information in connection with the Athletics Manager platform and services. It applies to schools, staff users, and authorised users of Athletics Manager.
Athletics Manager is operated by Alaa Yousif (trading as Athletics Manager), ABN 26 540 041 144. We handle personal information in accordance with applicable Australian privacy laws, including the Privacy Act 1988 (Cth) and the Australian Privacy Principles, and we support schools in meeting their obligations under NSW privacy legislation.
Athletics Manager collects and stores information provided by Schools and authorised users, along with limited technical information generated through use of the platform:
School Information
Staff Account Information
Student and Event Information
This information is entered by staff or imported by the School from its own records (for example, from the School's student information system).
Technical Information
Athletics Manager does not collect student photographs, home addresses, medical or health information, or government identifiers.
Athletics Manager uses information to provide and operate the platform, run athletics carnival events (marshalling, timing, field events, results, and house points), authenticate users, store and display event data, generate results and exports, provide technical support, and maintain the security and reliability of the platform.
Information is used solely for legitimate educational and operational purposes associated with the service. Athletics Manager does not use personal information for advertising, marketing, or profiling, and does not sell personal information to any third party.
Schools retain ownership of the data they upload or enter into Athletics Manager. Athletics Manager does not claim ownership over student data, school records, athletics results, or staff-entered information. Ownership of the Athletics Manager software itself remains with Athletics Manager and is separate from this data.
Athletics Manager is built on Google Firebase (Google Cloud). The primary database — all school, staff, student, event and results data — and its backups are stored in Google Cloud's Singapore region, meaning this data is stored on servers located outside Australia. In addition, authentication identities (staff email addresses, via Google Sign-In / Firebase Authentication) and abuse-protection and operational metadata (Google reCAPTCHA Enterprise / App Check) are handled by Google-managed services that operate primarily in the United States. By using the platform, Schools acknowledge this cross-border storage and processing. Athletics Manager can migrate the primary database to an Australian region on request where a school or education authority requires onshore storage. A full list of sub-processors, the data each handles, and where that data is processed, is set out in the Sub-processor List (see also Section 7).
Athletics Manager applies the following measures to help protect information:
No online platform or internet transmission can be guaranteed to be completely secure, and Athletics Manager cannot guarantee absolute security; however, reasonable steps are taken to protect the information held.
Athletics Manager uses a small number of third-party service providers (sub-processors) to deliver the platform. A detailed Sub-processor List — setting out each provider's name and contact details, its purpose, the data types handled, the lawful basis for processing, and the countries where data is processed — is published at athleticsmanager.com.au/subprocessors. In summary:
Athletics Manager does not use advertising networks or third-party analytics and tracking services, and does not disclose personal information to third parties except as necessary to provide the service (through the sub-processors listed above) or as required by law.
Access to a school's data is restricted to that school's authorised staff users, limited by their assigned role. Athletics Manager personnel may access data only where reasonably necessary for technical support, maintenance, or troubleshooting, or where required by law. Athletics Manager does not sell school or student information to third parties.
Athletics Manager is designed for year-on-year use. A school's data, including carnival data from previous years, is retained for the duration of the school's subscription so that staff can review prior years' results and records. It is not automatically deleted at the end of a season or calendar year.
Schools may export or delete their own data through the platform where that functionality is available, and may request deletion of specific data at any time (actioned within 30 days, subject to backups and legal obligations). When a subscription ends, schools have a 30-day window to export their data; data is then deleted from live systems within 90 days of the subscription end date and purged from backups within a further 30 days. A school may request immediate deletion in writing.
If Athletics Manager becomes aware of a data breach that is likely to result in serious harm to affected individuals, it will notify the affected School(s) without undue delay and cooperate with the School and relevant authorities to meet applicable breach-notification obligations, including, where applicable, the NSW Mandatory Notification of Data Breach scheme and the Commonwealth Notifiable Data Breaches scheme.
Schools are responsible for ensuring authorised use of the platform, maintaining account security, supervising staff access, verifying the accuracy of information entered or imported, obtaining any parental or guardian consent required for entering student information, and complying with their own privacy and student data obligations. Schools should avoid entering unnecessary or sensitive information into the platform.
Athletics Manager is intended for use by schools and authorised educational staff, not direct use by students. Student information is managed by Schools and authorised staff users for athletics carnival and sporting administration purposes.
Individuals may request access to, or correction of, the personal information held about them. Because the information is entered and controlled by the School, such requests are normally made through the individual's School, which can view, correct, export or delete the information within the platform. Individuals may also contact Athletics Manager directly (see Contact Us) and we will assist the School in actioning the request. Access and correction requests are handled free of charge and actioned within a reasonable time (generally within 30 days), subject to any legal obligations.
Providing the information described in this Privacy Policy is generally necessary to use Athletics Manager. If required information (for example, a student's name, year group or house) is not provided, the School may be unable to register that individual for athletics carnival events or record their results. Athletics Manager otherwise imposes no consequences for not providing information.
If an individual believes their privacy has been breached, or wishes to complain about how their personal information has been handled, they may contact Athletics Manager at admin@athleticsmanager.com.au. We will acknowledge the complaint, investigate it, and respond within a reasonable time (generally within 30 days). If the individual is not satisfied with our response, they may escalate the matter to the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au, or to the relevant State or Territory privacy regulator (for NSW public schools, the Information and Privacy Commission NSW at www.ipc.nsw.gov.au).
Athletics Manager may update this Privacy Policy periodically to reflect legal requirements, operational changes, platform updates, or security improvements. The "Last Updated" date will be revised, and continued use of the platform after updates take effect constitutes acceptance of the revised Privacy Policy.
For privacy questions, requests, or to report a concern, contact Athletics Manager at admin@athleticsmanager.com.au.
Athletics Manager is designed to support schools in managing athletics carnival data securely and responsibly.
The platform stores the school, staff, student, event, and results information required to operate athletics carnival features. Data is hosted on Google Firebase (Google Cloud) in the Singapore region, and is encrypted in transit (HTTPS) and at rest.
Access is controlled through authorised staff accounts using Google Sign-In (no passwords are stored by Athletics Manager). Access controls are enforced on the server so that each school's data is isolated from every other school, and staff can only access the data and functions permitted by their assigned role. App Check (Google reCAPTCHA Enterprise) helps ensure that only the genuine Athletics Manager application can communicate with the backend.
Reasonable steps are taken to restrict unauthorised access, protect user accounts, maintain system security, and reduce the risk of data misuse or loss. Schools remain responsible for ensuring that only authorised staff are given access, that uploaded information is accurate, and that unnecessary sensitive information is not entered into the platform.
Schools are encouraged to regularly export and retain copies of important event data and results, as Athletics Manager should not be used as the sole backup or recordkeeping system.
Last Updated: 23 October 2026
Athletics Manager uses the following third-party service providers (sub-processors) to deliver the platform. Each entry lists the provider and its contact details, the purpose, the data types handled (including any personal information), the lawful basis for processing, and the countries where that data is processed or stored.
| Sub-processor | Purpose | Data types handled | Lawful basis | Location |
|---|---|---|---|---|
| Google Cloud / Firebase Google LLC firebase.google.com Privacy Policy |
Hosting, database (Realtime Database) and authentication (Firebase Authentication / Google Sign-In). | School name and details; staff names, email addresses, roles and permissions; student names, year groups, gender, houses, dates of birth, event participation and results; authentication identities (staff email); login and activity metadata. Personal information of staff and students. No health, sensitive or special-category information. | Processing necessary to provide the service under the agreement with the School; the School authorises processing of personal information for athletics carnival operations. | Database and backups: Singapore. Authentication identities and operational metadata: United States. |
| Google reCAPTCHA Enterprise (App Check) Google LLC cloud.google.com/recaptcha Privacy Policy |
Abuse and bot protection — verifying that only the genuine Athletics Manager application communicates with the backend. | Request and device signals (e.g. IP address, browser/device characteristics) and verification tokens. No student or staff records are sent for this purpose. | Legitimate interest in the security and integrity of the service. | United States |
| Google Fonts Google LLC developers.google.com/fonts Privacy Policy |
Web typography (fonts used in the user interface). | Technical request data (e.g. IP address) when fonts are loaded by the browser. No account, staff or student data. | Legitimate interest in presenting the service. | Google global content-delivery network (United States). |
Athletics Manager does not use advertising networks or third-party analytics/tracking services, and does not sell personal information. This list is reviewed and updated as sub-processors change; the "Last Updated" date above reflects the latest revision.
For support or inquiries, please contact:
admin@athleticsmanager.com.auPlease include your name, the school you are contacting us from, and a detailed description of the issue or inquiry, along with screenshots if necessary.